Board of Trustees Meeting Agenda
Wednesday, June 14, 2023
7:00 p.m.


Executive Session
5:30 p.m.

1.

Roll Call

2.

Motion to Enter into Executive Session with the Need to Reconvene:

To Discuss Matters of Personnel–Open Meetings Act Section – 5 ILCS §120/2 (c)(1).

3.

Motion to Return to Open Session

4.

BOARD OF TRUSTEES RECONVENED REGULAR MEETING 7:00 P.M.

5.

Call to Order/Pledge of Allegiance

6.

Roll Call

7.

Swearing In:

Swearing In of Officer Jerral Houser
Swearing In of Officer Diamond Lasenby
Swearing In of Officer David Poindexter

8.

Approval of the Minutes from the May 10, 2023, and May 17, 2023, Board of Trustees Meetings

Documents:
  1. May 10 2023 BOT minutes-final.pdf
  2. May 17 2023 BOT minutes-final.pdf
9.

June 2023 Bills for Approval – $471,750.71

Documents:
  1. June 2023 Bills for Approval Cover Memo.pdf
  2. June 2023 Bills for Approval Summary Report.pdf
  3. June 2023 Bills for Approval Detailed Report.pdf
10.

Administration Reports

10.I.

Report of the Village President - Sterling M. Burke

10.I.i.

Contract for IT Services: Approval of the contract with ProvenIT for IT services.

10.II.

Report of the Village Administrator/Chief of Staff - Drella C. Savage

10.II.i.

Ordinance #2023-14: An Ordinance Approving the Village of Olympia Fields Governors Highway/Vollmer Road Tax Increment Financing District #2 Redevelopment Plan and Program [First & Second Reading].

Documents:
  1. Ordinance 2023-14-Approving TIF2 Redevelopment Plan-Program.pdf
10.II.ii.

Ordinance #2023-15: An Ordinance Designating the Village of Olympia Fields Governors Highway/Vollmer Road Tax Increment Financing District #2 Redevelopment Project Area [First & Second Reading].

Documents:
  1. Ordinance 2023-15-DesignatingTIF2 Redevelopment Project Area.pdf
10.II.iii.

Ordinance #2023-16: An Ordinance Adopting Tax Increment Financing for the Village of Olympia Fields Governors Highway/Vollmer Road Tax Increment Financing District #2 [First & Second Reading].

Documents:
  1. Ordinance 2023-16-Adopting TIF2.pdf
10.II.iv.

Ordinance #2023-17: An Ordinance Amending Various Ordinances in Connection with the Village of Olympia Fields’ Approval of Governors Highway/Vollmer Road TIF District #2 [First & Second Reading].

Documents:
  1. Ordinance 2023-17-Amending Various TIF2 Ordinances.pdf
10.II.v.

Ordinance #2023-18: An Ordinance Approving a Certain Intergovernmental Agreement with School District No. 162 Regarding the Governors Highway/Vollmer Road Tax Increment Financing District #2 [First & Second Reading].

Documents:
  1. Ordinance 2023-18-Approving Intergovernmental Agreement.pdf
10.II.vi.

Intergovernmental Agreement: Approve the Intergovernmental Agreement Between the Village of Olympia Fields and Matteson School District No. 162 Regarding the Governors Highway/Vollmer Road Tax Increment Financing District, Commonly Referred to as “TIF 2” [First & Second Reading].

Documents:
  1. Intergovernmental Agreement with District 162.pdf
10.II.vii.

Contract Ratification: Ratification of the contract with Kunes Auto Group for the purchase of a 2022 Ford F-600 truck in the amount of $148,800.

10.II.viii.

Parking Lot License Agreement: Approval of the 2023 BMW Championship Village of Olympia Fields Parking Lot License Agreement.

11.

Department Head Reports

11.I.

Betty Zigras - Finance Director

11.I.i.

Actuarial Services Contract: Approval of the contract for actuarial services with Lauterbach & Amen LLP

11.I.ii.

Financial Report: Fiscal Year 2023 Preliminary Year End Financials

Documents:
  1. PRELIMINARY April 2023 Summary Budget to Actual.pdf
  2. PRELIMINARY FY23 Budget to Actual Reports.pdf
11.II.

Derrick Blasingame - Chief of Police

11.III.

John McDonnell - Building Commissioner

11.III.i.

Event Permit Application: Final approval of the event permit application of Scott Mehaffey, National Trust for Historic Preservation, for the 2023 Midcentury Modern Road Rally Tour of Homes on June 23–24, 2023.

11.III.ii.

Event Permit Application and Liquor License: Approval of the event permit application and Class G Liquor License of Rich Township and the Olympia Fields Park District for the Mega Fest event on July 1, 2023, at the Olympia Fields Park District.

11.IV.

Terry Lusby, Jr. - Director of Public Works

11.IV.i.

Engineering Services Agreement: Approval of the Professional Services Agreement and Local Agency Agreement with Baxter & Woodman, Inc., for Graymoor Lane, Oakwood Drive, Corinth Road, and Brookwood Drive road improvements in the amount of $102,000.

11.IV.ii.

Engineering Services Agreement: Approval of the Professional Services Agreement and Local Agency Agreement with Baxter & Woodman, Inc., for 203rd Street road improvements in the amount of $37,000.

12.

Trustee Liaison Reports

12.I.

Building/Planning & Zoning - Smith

12.II.

Public Works/Beautification - Finley

12.III.

Public Safety/Police Pension - Oliver

12.IV.

Finance/Human Resource - Blackwell

12.V.

Community Relations/Park District Board - Beasley

12.VI.

Educational/Village Technologist - White

13.

Miscellaneous Reports

14.

Public Comments

15.

Resignations and Appointments

Appointment of Barbara Chambers to the Beautification Committee
Appointment of Dawn Gasbarro to the Public Safety Commission

16.

Adjournment