Village of Olympia Fields 

Board of Trustees Meeting

Wednesday, August 9, 2023, 7:00 p.m.

1.

Call to Order/Pledge

2.

Roll Call

3.

Swearing In:

 Swearing In: Officer Jacob Reneau

4.

Approval of the Minutes from the June 14, 2023, Board of Trustees Meeting

Documents:
  1. June 2023 BOT minutes.pdf
5.

Ratification of July 2023 Bills – $1,121,947.65

Documents:
  1. July 2023 Bills for Approval Detailed Report.pdf
6.

August 2023 Bills for Approval – $285,551.64

Documents:
  1. August 2023 Bills for Approval Cover Memo.pdf
  2. August 2023 Bills for Approval Detailed Report (2).pdf
7.

Administration Reports

7.I.

Report of the Village President - Sterling M. Burke

7.I.i.

Ratification: Ratification of non-union staff salary increases and bonuses for FY2024

7.I.ii.

Beautification Committee: Summer Landscape Awards Presentation

7.II.

Report of the Village Administrator/Chief of Staff - Drella C. Savage

7.II.i.

Ordinance 2023-19: An Ordinance Approving an Intergovernmental Agreement Calling for the Merger of E-Com and SouthCom

Documents:
  1. Ordinance 2023-19 Approving IGA Calling for Merger of E-Com and SouthCom.pdf
7.II.ii.

Intergovernmental Agreement: E-Com and SouthCom Public Safety Communications Joint Emergency Telephone System Intergovernmental Cooperation Agreement

Documents:
  1. Ordinance 2023-19 Approving IGA Calling for Merger of E-Com and SouthCom.pdf
8.

Department Head Reports

8.I.

Betty Zigras - Finance Director

8.I.i.

Ordinance 2023-20: Approval of an Ordinance Repealing Ordinance No. 2022-20 (An Ordinance Adopting the 2022 Tax Levy for Special Service Area No. 3)

Documents:
  1. Ordinance 2023-20 Repealing Ordinance 2022-20.pdf
8.I.ii.

Financial Report

Documents:
  1. Finance Report.pdf
8.II.

Derrick Blasingame - Chief of Police

8.II.i.

Commendations: Corporal Detective Aaron Baker; Officer Rhonda Jones; Officer Emmanuel Reeves

8.III.

John McDonnell - Building Commissioner

8.III.i.

Variance Application: Approval of the variance application for a building line setback encroachment for 12 Graymoor Lane

8.III.ii.

Event Permit Application: Approval of the event permit application of Dr. Theresa and L. Cliff Taylor (Gloria Taylor Foundation) for a Back-to-School event on September 9, 2023, at 20080 Governors Drive

8.III.iii.

Event Permit Application: Approval of the event permit application Angela Caffey for the Community Day Outreach Block Party on September 16, 2023, at Bicentennial Park

8.IV.

Terry Lusby, Jr. - Director of Public Works

8.IV.i.

Resolution 2023-04: Ministerial action to correct approval of Department of Public Works Phase I Street Improvement Project (Graymoor Lane, Oakwood Drive, Corinth Road, and Brookwood Drive) to be named as Resolution 2023-04, nunc pro tunc, June 14, 2023

8.IV.ii.

Resolution 2023-05: Ministerial action to correct approval of Department of Public Works Phase I Street Improvement Project (203rd Street) to be named as Resolution 2023-05, nunc pro tunc, June 14, 2023

9.

Trustee Liaison Reports

9.I.

Building/Planning & Zoning - Smith

9.II.

Public Works/Beautification - Finley

9.III.

Public Safety/Police Pension - Oliver

9.IV.

Finance/Human Resource - Blackwell

9.V.

Community Relations/Park District Board - Beasley

9.VI.

Educational/Village Technologist - White

10.

Miscellaneous Reports

11.

Public Comments

12.

Resignations and Appointments

12.I.

Appointment: Approval of the appointment of Dan Gardner to the Planning and Zoning Commission

13.

Adjournment