Village of Olympia Fields
Board of Trustees Meeting
Wednesday, September 13, 2023

1.

EXECUTIVE SESSION 6:00 PM

2.

Roll Call

3.

Motion to Enter into Executive Session with the Need to Reconvene:

To Discuss Matters Involving the Setting of a Price for Sale or Lease of Property Owned by the Public Body – Open Meetings Act Section – 5 ILCS §120/2 (c)(6).

4.

Motion to Return to Open Session

5.

FOLLOWING ADJOURNMENT OF THE EXECUTIVE SESSION: RECONVENED BOARD OF TRUSTEES MEETING 7:00 P.M.

6.

Call to Order/Pledge

7.

Approval of the Minutes from the August 9, 2023, Board of Trustees Meeting

Documents:
  1. August 2023 BOT minutes.pdf
8.

September 2023 Bills for Approval – $609,777.50

Documents:
  1. September 2023 Bills for Approval Cover Memo.pdf
  2. September 2023 Bills for Approval Detailed Report .pdf
9.

Administration Reports

9.I.

Report of the Village President - Sterling M. Burke

9.II.

Report of the Village Administrator/Chief of Staff - Drella C. Savage

9.II.i.

Ordinance 2023-21: An Ordinance Amending Section 35 of Chapter 4 of the Olympia Fields Village Code, “Maximum Number.”

Documents:
  1. Ordinance 2023-21-Amending Maximum Number.pdf
10.

Department Head Reports

10.I.

Betty Zigras - Finance Director

10.I.i.

Revised Purchasing Policy and Procedures: Approval of the Revised Village of Olympia Fields Purchasing Policy and Procedures

10.I.ii.

Finance Report

10.II.

Derrick Blasingame - Chief of Police

10.II.i.

Accreditation: ILEAP Accreditation Presentation

Documents:
  1. Accreditation Letter--OFPD.pdf
10.III.

John McDonnell - Building Commissioner

10.III.i.

Ordinance 2023-22: An Ordinance Establishing a Six-Month Moratorium on the Establishment of New Smoke/Vape Shops in the Village of Olympia Fields.

Documents:
  1. Ordinance 2023-22-Establishing 6 Month Smoke Shop Moritorium.pdf
10.III.ii.

Sign Permit Application: Approval of the sign permit application of Janet Muchnik on behalf of the Tall Grass Arts Association for the 67th Annual Park Forest Art Fair, September 16–17, 2023.

10.III.iii.

Terry Lusby, Jr. - Director of Public Works

11.

Trustee Liaison Reports

11.I.

Building/Planning & Zoning - Smith

11.II.

Public Works/Beautification - Finley

11.III.

Public Safety/Police Pension - Oliver

11.IV.

Finance/Human Resource - Blackwell

11.V.

Community Relations/Park District Board - Beasley

11.VI.

Educational/Village Technologist - White

12.

Miscellaneous Reports

13.

Public Comments

14.

Resignations and Appointments

14.I.

Appointment: Approval of the appointment of Theodore Hammons to the Planning and Zoning Commission.

14.II.

Resignation: Approval of the resignation of Hilde Betts from the Planning and Zoning Commission and Economic Development Commission.

15.

Adjournment