Village of Olympia Fields
Board of Trustees Meeting
Wednesday, October 11, 2023

1.

Executive Session: 6:00 PM

2.

Roll Call

3.

Motion to Enter into Executive Session with the Need to Reconvene:

To Discuss Matters of Personnel–Open Meetings Act Section – 5 ILCS §120/2 (c)(1).

4.

Motion to Return to Open Session

5.

Following Adjournment of the Executive Session

Reconvened Board of Trustees Meeting 7:00 PM

6.

Call to Order/Pledge

7.

Roll Call

8.

Swearing In:

Swearing In: Officer Morgan McNeal

9.

Approval of the Minutes from the September 13, 2023, Board of Trustees Meeting

Documents:
  1. September 2023 BOT minutes.pdf
10.

October 2023 Bills for Approval – $351,562.74

Documents:
  1. October 2023 Bills for Approval Cover Memo.pdf
  2. October 2023 Bills for Approval Detailed Report.pdf
11.

Administration Reports

11.I.

Report of the Village President - Sterling M. Burke

11.II.

Report of the Village Administrator/Chief of Staff - Drella C. Savage

11.II.i.

Ordinance 2023-23: An Ordinance granting NICOR Gas the right to construct, operate and maintain a gas distribution system in the Village of Olympia Fields for a term of 50 years from June 11, 2023 [First and Second Reading].

Documents:
  1. Ordinance 2023-23-NICOR Gas.pdf
12.

Department Head Reports

12.I.

Betty Zigras - Finance Director

12.I.i.

Contract: Approval of the contract with OPENGOV for a chart of accounts rebuild/mapping and three-year subscription service.

12.I.ii.

Finance Report

12.II.

Derrick Blasingame - Chief of Police

12.III.

John McDonnell - Building Commissioner

12.III.i.

Ordinance 2023-24: An Ordinance Amending a Section of Chapter 21, Article III, “Sewers and Sewage Disposal” of the Olympia Fields Village Code [First and Second Reading].

Documents:
  1. Ordinance 2023-24-Sewer and Sewage Amendment.pdf
12.IV.

Terry Lusby, Jr. - Director of Public Works

12.IV.i.

Resolution 2023-06: Approval of a Resolution for 2023 Elevated Water Storage Tanks and Reservoir Inspections by Baxter & Woodman in the amount of $17,500.

Documents:
  1. Resolution 2023-06-Baxter-Woodman Inspections.pdf
12.IV.ii.

Resolution 2023-07: Approval of a Resolution for Main Pump Station Control Panel Improvements by Concentric Integration in the amount of $19,700.

Documents:
  1. Resolution 2023-07-Concentric Proposal.pdf
12.IV.iii.

Resolution 2023-08: Approval of a Resolution for Appropriating Monies from the Motor Fuel Tax Fund for Maintenance Under the Illinois Highway Code in the amount of $73,650.

Documents:
  1. Resolution 2023-08.pdf
12.IV.iv.

Contract: Approval of the Contract with Metropolitan Industries for the Evergreen Lift Station Repair in the amount of $38,966.54.

13.

Trustee Liaison Reports

13.I.

Building/Planning & Zoning - Smith

13.II.

Public Works/Beautification - Finley

13.III.

Public Safety/Police Pension - Oliver

13.IV.

Finance/Human Resource - Blackwell

13.V.

Community Relations/Park District Board - Beasley

13.VI.

Educational/Village Technologist - White

14.

Miscellaneous Reports

15.

Public Comments

16.

Appointments and Resignations

Appointments:

  • Approval of the appointment of Craig Martin to the Planning & Zoning Commission.
  • Approval of the appointment of Jerry Pierson to the Planning & Zoning Commission.
  • Approval of the appointment of Stephen Hinton to the Public Works Committee.
  • Approval of the appointment of Carlando Owens to the Public Works Committee.
17.

Adjournment